A dentist would never simply treat symptoms.
They practice preventative dentistry in an effort to give their patients the best quality care. IT management should be tackled in the same way. A proactive, preventative approach boasts efficiency, performance and availability saving you downtime and money.
Backup monitoring is included in the basic plans. For more information contact us on 08 82771 6333 or email.
As a practitioner, you are no doubt highly aware of hygiene and cleanliness in your practice but have you looked inside your PC’s lately?
The pictures shown below are from a computer that we recently repaired. The dust was so thick over the fan on the CPU it caused it to be ineffective and stopped the fan from cooling the CPU. The temperature rose from a standard 40 degrees up to 98 degrees within 10 minutes. This also caused the hard disk to fail so badly we were lucky to get any data to transfer.
You and your staff are the engines of your business success but your PC’s are the engines of your practice management. If your server crashed, how do you find your patient records, appointments, charts or financial records, how do you bill a patient?
If you have been diligent with your backups you will get yesterdays data back, if you have not you can probably kiss your business goodbye.
All PCs can benefit from a little regular physical housekeeping. You see, a PC’s constantly whirring fans draw in a huge volume of air. Even in a seemingly clean environment, the amount of dust and dirt that can build up inside a PC’s case is nothing short of astonishing. This layer of dust literally acts like a sweater on your PC’s delicate electronics, preventing them from getting rid of their heat, and heat is the enemy of all electronics.
At best, excess heat will shorten the life of a PC; if allowed to worsen, it may cause erratic behaviour, data errors, spontaneous reboots, and other intermittent problems; and in the worst cases, a PC can literally cook itself to death.
Damp air and moisture can also damage a dusty PC as the dust can absorb moisture and cause the internal components to short out or corrode.
It is a good idea to get your computer hardware maintenance checked and cleaned regularly to avoid down time and loss of data. I would suggest a clean out every 12 months.
When ever I go onsite, 95% of time I get oh while you are here can you…. If time permits I usually get it sorted pretty quickly or organise for one of the staff to remote in.
Recently I was providing some training for SMS messages, I thought I would check the backups (even with out asking) after some of the recent events we have had. Well sure enough there were errors and from what I could determine backups hadn’t run for over 3 months or longer. What made it worse was that they had an oasis upgrade plus x-ray software installed sometime after the original backup process was setup 4 years ago. That information was not being backed up. Staff changes didn’t help the matter and no formal training or hand over was given.
I quickly fixed it up and spoke to the staff member and let her know what was going on.
I just can not emphasise enough how important regular maintenance of the server and its backup needs to be done every 3 months. Data restoration testing should be carried out regularly where the backup drives/devices can be sent into us for testing.
Call us to book an onsite server check where we will check security updates, patches, general hardware health, backups and we will take a backup drive away for testing at our office and return it by express post.
With the world events, disaster recovery is now top of mind for many practice owners. Like insurance policies, waiting until after the disaster strikes is too late. Disasters are not always due to natural events, let’s explore an everyday problem that can quickly escalate in to a disaster situation. It is 11:31am – your critical Server has just crashed. What do you do? Hopefully your server is repaired / replaced by 3pm, it then takes 4 – 6 hours to re-install the operating system, service packs, applications, updates, etc. It takes another 8 hours to restore your data back from tape. Your practice has no access to the appointment book for the whole day and you have just lost several hours of financial and clinical transactions, what is the business impact? How much information have you just lost? How much money have you lost?
There is an easier, faster and more affordable solution now available, StorageCraft® ShadowProtect® with VirtualBoot™ technology. That same server, regardless of its size, can now be restored by typically 11:35 to its ExactState™ from less then 30 minutes ago, delivering previous unattainable levels of business continuity for all your Windows servers, including database servers etc. Additionally, files can be restored in seconds, and it includes automated migration capabilities starting from just $770 ex GST per server.
On April 8, 2014, support and updates for Windows XP and Office 2003 are no longer available. Don’t let your PC go unprotected.
If you continue to use Windows XP after support ends, your computer will still work but it might become more vulnerable to security risks and viruses. Also, as more software and hardware manufacturers continue to optimize for more recent versions of Windows, you can expect to encounter greater numbers of apps and devices that do not work with Windows XP.
An unsupported version of Windows will no longer receive software updates from Windows Update. These include security updates that can help protect your PC from harmful viruses, spyware, and other malicious software, which can steal your personal information. Windows Update also installs the latest software updates to improve the reliability of Windows—new drivers for your hardware and more.
What to do immediately:
- Call us to check your current computers do have the latest security updates applied
- Ensure your Anti Virus software is updated to the latest version and Virus signature is updated
- Adobe is updated to the latest version and security updates
- Java is updated to the latest version and security updates
- Use of Google Chrome or other browser as Internet Explorer 8 lacks compatibility with new websites
- Budget for either upgrades to existing computers or purchase of new computers
- Budget for possible digital equipment requiring replacement as there are no longer drivers or support for Windows 7 and higher
Data Vision Australia win the tender for information technology services to the South Australian members of the Australian Dental Association (ADASA).
Special Offers for ADASA members include:
- Data Vision Australia will offer the Association’s members a free IT ‘check-up’. This consultation will analyse members’ current IT practice management and IT systems and suggest any possible improvements. Excludes any travel costs to any practices outside of the Adelaide Metropolitan area